Attendees of the Maximizing Your Leadership for Greatness podcast on The Essential Mindset BrightTalk platform are eligible to enter a Reward Draw for a 45-minute Mentoring Consult.
Entries close Monday 20 March February (USA) and Tuesday 21 March (Australia). Good luck!
Q Leadership Intelligence sessions are mostly, but not always, online video consults. This allows us to work with Leaders globally. For clients who live, or are visiting Perth, and wish to get out of their office, we have access to Consult Rooms in Perth CBD overlooking the Swan River.
If you have an in-person consult booked, but feel unwell and possibly exposed to Covid-19, please switch to a Zoom consult or reschedule.
For in-person consults, if you wish to wear a mask to increase your protection, you are encouraged to do so.
If the rules regarding Covid-19 change, announcements will be posted here as soon as practical.
We are committed to ensuring the privacy, security, and anonymity of your personal, sensitive and other information.
If you notify us that you are located in the European Union, then we will comply with the GDPR in relation to your personal information In that case, all references in this policy to the “Privacy Act” will be taken to refer to the GDPR instead, and clause 21 below will apply to you and your Personal Information.
2. Related Agreement.
3. What is Personal Information?
3.1. “Sensitive Information” (which includes information or opinion about an individual’s racial or ethnic origin, political opinion, religious beliefs, sexual orientation or criminal record, provided the information or opinion otherwise meets the definition of personal information),
3.2. “Health Information” (which is also Sensitive Information).
3.3. “Credit Information”.
3.4. “Employee Record” information (subject to exemptions), and
3.5. “Tax File Number Information”.
For clarity we consider all Information about an individual collected through our consults, surveys, feedback profiles, evaluation methods, assessment tools or documented within reports on our Platform as Personal Information.
4. What does Q Leadership Intelligence do?
Q Leadership Intelligence provides Services including, but not limited to: Mentoring, Coaching, Leadership & Management Development Programs, Consulting, Strategic Planning, Survey and Feedback Products and other professional development programs and products. Our services also include the use of messages, learning content, notifications and recommendations to individuals and organisations.
5. What kind of Personal Information do we collect and hold?
5.1. Q Leadership Intelligence will only collect your Personal Information by lawful and fair means and not in an unreasonably intrusive manner.
5.2. The types of Personal Information we may collect and hold include sensitive information, contact information (such as name, email address and mobile phone number), opinions about you, assessments, peer feedback, and financial information (such as credit card details).
5.3. Q Leadership Intelligence may collect your Personal Information from you in a number of ways including face-to-face, online meeting, over the telephone, through an online form, or survey, or portal, or by email.
5.4. Q Leadership Intelligence may also collect your Personal Information from or using third parties such; as a related body corporate of Q Leadership Intelligence; our partner service providers; third party software services; or from software applications that you use and give us consent to collect data from (such as Microsoft, Apple, Zoom); sub-contractors engaged by Q Leadership Intelligence to carry out functions on behalf of us, such as coaches, trainers or researchers.
6. For what Purpose do we Collect, Use and Hold Personal Information?
6.1. We collect, use and hold your Personal Information to provide you and with our Services. Our Services generally involve us sending you messages, emails, leadership development material, learning and development material, notifications, reminders, generating reports, displayed within our software applications and recommendations to support your professional and personal development.
6.2. With your consent we also provide you with the ability to share and distribute your Personal Information to other individuals and organisations (such as your employer, your colleagues, other service providers you have engaged, your facilitator or another member of our team). In this case we always will request your permission to share your Personal Information with the relevant third party.
6.3. Please note we occasionally use third parties such as consultants, trainers or coaches to deliver the Services you have requested from us. In these cases we only provide them the relevant information required to deliver that Service.
6.4. We also collect, use and hold your Personal Information to manage our ongoing relationship with you and perform functions and activities relating to our businesses such as undertaking marketing campaigns, processing and analysing your data or sending you marketing material.
6.5. Our range of products and services and our functions and activities, as well as those of our contracted service providers, may change from time to time.
7. Notification of the Collection of Personal Information.
7.1. When we collect Personal Information from you or on your behalf from a third party, we will notify you beforehand, at the time, or, if that is not practical, as soon as possible afterwards.
7.2. When we notify you we will inform you of our identity, contact details, the circumstances of that collection, if the collection is required or authorised by or under law or a court/tribunal order (including the name of the law or details of the court/tribunal order), the purposes for the collection, any other entities we usually disclose Personal Information to, how you may access or correct the Personal Information, how you may complain about a breach of the Australian Privacy Principles, how we will deal with such a complaint, whether we are likely to disclose the personal information to overseas recipients, and the countries in which such recipients are likely to be located.
8. Dealing with Unsolicited Personal Information.
8.1. If we receive Personal Information and we did not solicit the information we will, within a reasonable period after receiving the information, determine whether or not we could have collected the information ourselves.
8.2. If we determine that we could not have collected the Personal Information; and the information is not contained in a Commonwealth record; we will, as soon as practicable but only if it is lawful and reasonable to do so, destroy the information or ensure that the information is de-identified.
9. To whom will we disclose your Personal Information?
9.1. In order to carry out the purposes mentioned above, we may disclose your Personal Information to our employees to provide the products or Services you have requested from us.
9.2. In order to carry out the purposes mentioned above, we may disclose your Personal Information to persons or organisations such as our software service providers, professional advisors and regulatory bodies. Q Leadership Intelligence may also disclose your Personal Information to the organisations described under the heading “What kind of Personal Information do we collect and hold?” from which Q Leadership Intelligence may collect your Personal Information.
9.3. In order to carry out the purposes mentioned above, we may disclose your Personal Information to third parties such as consultants, trainers or coaches to provide the Services you have requested from us. In these cases we only provide them the relevant information required to deliver that Service.
10. How we Handle Personal Information and Confidential Information Disclosed to Us.
10.1. Mentoring Sessions: QLI Mentors treat as confidential all information shared by the Participant with their Mentor, including their opinions about the Client. This obligation will not apply where the Mentor believes the Participant may be a danger to themselves or others.
10.2. Disclosures to the Client or Supervisor: unless otherwise agreed we will only provide generic feedback and updates on the Participant’s progress and Mentoring sessions to the Client. We will encourage Participants to provide an update to their supervisor. Additionally, all notes of sessions or meetings will be treated as confidential information between the Participant and Mentor.
11. How we Handle Personal Information and Confidential Information Disclosed in Surveys.
11.1. We keep all individual survey responses private and confidential unless otherwise agreed in your Agreement with us. Our data storage, survey Platform, surveys and reporting are designed to ensure the privacy and confidentiality of survey respondents both when we collect data and use it in analysis and reporting.
11.2. We use unique URLs for each participant, to assist with automated reminders and allowing respondents to return to their survey response if partially complete.
11.3. When generating either online or hardcopy reports our Platform has a minimum threshold (generally minimum groups of 6) for reporting so that anonymity is maintained, particularly with sensitive data such as open comments and analysis using demographic features.
11.4. Unless otherwise agreed with individual respondents prior to sharing reports, we will only provide aggregated and anonymised individual (eg. 180º or 360º feedback) reports to Clients.
12. Confidential Information.
In the course of providing our Services to you, you may share Confidential Information with us and we with you. The following outlines our agreement with each other:
12.1. Each party (as “Receiving Party”) agrees that all code, inventions, know-how, business, technical and financial information it obtains from the disclosing party (“Disclosing Party”) constitute the confidential property of the Disclosing Party (“Confidential Information”).
12.2. Any Q Leadership Intelligence technology, performance information relating to any of our Services, and the terms and conditions of any Agreements with you are our Confidential Information without any requirement for special marking or further designation.
12.3. Except as expressly authorised herein, the Receiving Party will (i) hold in confidence and not disclose any Confidential Information to third parties and (ii) not use Confidential Information for any purpose other than fulfilling its obligations and exercising its rights under our Agreement with you.
12.5. The Receiving Party’s confidentiality obligations will not apply to information that the Receiving Party can demonstrate: (i) was rightfully in its possession or known to it prior to receipt of the Confidential Information; (ii) is or has become public knowledge through no fault of the Receiving Party; (iii) was rightfully obtained by the Receiving Party from a third party without breach of any confidentiality obligation; or (iv) was independently developed by the Receiving Party without relying on the Confidential Information.
12.6. The Receiving Party may make disclosures of the Confidential Information to the extent required by law or court order, provided the Receiving Party notifies the Disclosing Party in advance and cooperates in any effort to obtain confidential treatment.
12.7. The Receiving Party acknowledges that disclosure of Confidential Information would cause substantial harm for which damages alone would not be a sufficient remedy, and therefore that the Disclosing Party will be entitled to seek appropriate equitable relief in addition to whatever other remedies it might have at law.
12.8. Each Party must immediately report to the other Party any breach of the confidentiality of the other Party’s Confidential Information that comes to the first-mentioned Party’s attention.
13. Anonymity and Pseudonymity.
13.1. You have the option of using our Platform or dealing with us in relation to a particular matter without identifying yourself, or of using a pseudonym, except where we are required or authorised by or under an Australian law, or a court/ tribunal order, to deal only with individuals who have identified themselves; or it is impracticable for us to deal with individuals who have not identified themselves or who have used a pseudonym, in relation to the relevant matter.
13.2. In the case that you do not want to provide your personal information or use a pseudonym, we may not be able to deliver services in the normal manner. For example: We may be unable to provide you a specific service; We may not be able to properly investigate or resolve an individual’s complaint; or A different level of service may be provided to you.
14.1. If we hold your Personal Information, we will not use or disclose your Personal Information for the purpose of direct marketing without your consent. However, if you have given us your consent we may use your Personal Information to contact you (including by telephone call, text message, in app notifications, mail or email) in relation to other products or services we think may be of interest to you. This may include our own products and services, the products or services of a related body corporate of Q Leadership Intelligence, or the products or services of third parties. We may contact you about products and services we think may be of interest to you during the period you have a relationship with Q Leadership Intelligence and after you cease using any products or services from or through Q Leadership Intelligence.
14.2. In each direct marketing communication with you we will provide a simple means by which you may easily request not to receive direct marketing communications from us.
14.3. You may opt-out of receiving marketing information from us at any time by: (i) emailing us on Leader@QLeadershipIntelligence.com or; (ii) unsubscribing from any emails or messages we may send you, or; (iii) changing the notifications settings within our web or mobile applications, or; (iv) ‘ticking the box’ on the relevant form when you apply for a product or service.
14.4. Please allow five working days for your request to be actioned.
15. How do we hold and manage the data quality and security of your Personal Information?
To the extent required by the Privacy Act, we will take reasonable steps to:
15.1. Make sure that the Personal Information that we collect, hold, use and disclose is accurate, complete and up to date;
15.2. Protect the Personal Information that we hold from misuse, interference and loss and from unauthorised access, modification or disclosure;
15.3. Uses the best SSL security to encrypt and store personal, financial and sensitive information submitted by you; and
15.4. Where permitted by law, destroy or permanently de-identify Personal Information that is no longer needed for any purpose that is permitted by the Privacy Act.
16. Do we transfer Personal Information overseas?
We may transfer your Personal Information overseas in the circumstances outlined below:
16.1. If we or you use an overseas-based software service to communicate or interact with each other, such as Zoom (video conferencing), or Calendly (calendar management and meeting scheduling), any of your Personal Information included in that use may be routed via servers located outside Australia. By participating in that use, you consent to your Personal Information being transmitted overseas for that purpose.
16.2. We also sometimes use service providers who either host or store information, including Personal Information, in services located overseas. This means we may transfer your Personal Information between countries to those service providers. In the event that Q Leadership Intelligence transfers your Personal Information outside Australia, we will comply with the requirements of the Privacy Act that relate to trans-border data flows, and as a general rule we will only transmit the minimum amount of information required to use the relevant service.
16.3. As part of delivering our products, services or operating our website(s) we may provide links to third party websites or services. These linked sites or services are not under the control of Q Leadership Intelligence, and we are not responsible for the conduct of these companies. Before disclosing your Personal Information on any other website, we advise you to examine the privacy policies for those sites.
17. How can you access or correct your information?
17.1. Please contact us if you would like to seek access to or correct the Personal Information we hold about you by emailing us at, email@example.com.
17.2. We will generally provide you with access to your Personal Information if practical, and will take reasonable steps to amend any Personal Information about you which is inaccurate or out of date.
17.3. If we have disclosed your Personal Information to another entity, and you request us to notify the other entity of the correction, we will take such steps (if any) as are reasonable in the circumstances to give that notification unless it is impracticable or unlawful to do so.
17.4. In some circumstances and in accordance with the Privacy Act, Q Leadership Intelligence may not permit you access to your Personal Information, or may refuse to correct your Personal Information, in which case we will provide you reasons for this decision.
17.5. In some circumstances we may need to charge you for access to your Personal Information; the charge will not be excessive and will not apply to the making of the request.
18. How we handle complaints.
If you have any concerns or complaints about the manner in which your Personal Information has been collected or handled by Q Leadership Intelligence, please contact QLI at, firstname.lastname@example.org. Your concern or complaint will be directed to the appropriate complaint person who will consider and respond to your complaint within 7 business days. It is our intention to use our best endeavours to resolve any complaint to your satisfaction. However, if you are unhappy with our response, you may contact the Office of the Australian Information Commissioner who may investigate your complaint further.
19. The Australian Privacy Act and Privacy Principles.
20. Further Information.
20.1. Further information about the application of the Privacy Act can be found at the website of the Office of the Australian Information Commissioner.
20.3. If you would like to contact Us regarding any other matters related to your privacy and Personal Information please email us at: email@example.com
21. Special provisions for EU persons (GDPR compliance).
As indicated above, if we know you are located in the European Union, we will comply with the GDPR in relation to your personal information, meaning that:
You, as a relevant “data subject”, may have the following rights:
21.1. A right to access, update or delete information in our possession.
21.2. A right to rectification, i.e. to request us to correct any information that is inaccurate or incomplete.
21.3. A right to object, i.e. a right to object to our processing of the information.
21.4. A right of restriction, i.e. a right to request that we restrict the processing of the information in certain ways.
21.5. A right to data portability, i.e. a right to be provided with a copy of the information in a structured, machine-readable and commonly used format.
21.6. A right to withdraw consent, i.e. a right to withdraw consent to us processing the information.
If you claim that your privacy rights have been affected by Us, we may ask you to verify your identity and location before we respond to that claim. We will use our best endeavours to respond to all enquiries about your Personal Information quickly and courteously. You may have the right to complain to your regional data protection Authority about our collection and use of your Personal Information, and you are encouraged to check with your local data protection Authority to learn what your rights are.
Please direct all enquiries regarding data protection, contractual, legal or privacy issues to, firstname.lastname@example.org.